Triangle User Experience Professionals Association (TriUXPA)

Executive Council Offices : Roles, Responsibilities and Benefits

President (3 - 4 hours/week)

 Triangle UXPA Strategy

    • Keep mission current and vital - engage community to determine needs and goals (through whatever methods seem useful surveys, interviews, task force, etc.)
    • Update Triangle UXPA activities as needed to support the mission

 Triangle UXPA Chapter and Executive Council Leadership

    • Schedule and run quarter Executive Council Meetings (set agenda, ensure decisions get made, clarify projects/actions and get Executive Council Officers to take responsibility and accountability for them)
    • Schedule and run special project team meetings as needed
    • Monitor progress with projects/actions; follow up with responsible contributors, including:
      • Executive Council Officers
      • Volunteers
      • Advisory Board Members

 Triangle UXPA Advisory Board (made up of Triangle UXPA sponsors and academic leaders from NCSU, UNC and/or Duke)

    • Schedule and run quarterly Advisory Board meetings (set agenda, ensure decisions get made, clarify projects/actions and get Advisory Board Members to take responsibility and accountability for them)
      • Present Executive Council progress to Advisory Board for feedback and recommendations
    • Handle any concerns/requests from the Advisory Board

Director, Professional Events (2 - 3 hours/week)

 Identify 3 to 4 professional workshops to be held during the calendar year to be funded and sponsored by the Triangle UXPA - present workshop options to the Advisory Board for input and feedback

 Contact speakers for workshops, lectures and panels and determine costs and availability

 Handle event logistics including:

    • Set dates and times
    • Reserve facilities and equipment
    • Establish registration fee structure in accordance with fee guidelines
    • Arrange food and drinks
    • Recruit additional volunteers
    • Write event descriptions for web site posting
    • Coordinate event promotion with Marketing and Communications, and Social Media
    • Manage speaker transportation logistics when required
    • Create name badges and signage for each event
    • On site coordination and facilitation of each event
    • Introduce the event speaker and Triangle UXPA
    • Solicit feedback on the event and ideas for future events (e.g. evaluation)
    • Along with the other event directors, store, keep inventory and replenish the events crate as needed

 Author, or help someone author, a blog posting after each event, of the subject matter presented

 Be the expert on the Events function of the Membership Management System (Wild Apricot)

Director, Community Events (2 - 3 hours/week)

 Identify 7-8 guest lecturers and panels on topics relevant to the UXPA charter to be recruited from the local UX community and held throughout the calendar year

 Plan special events, such as speed networking, company tours, conferences etc.

 Contact speakers for lectures and panels and determine costs and availability

 Handle event logistics including:

    • Set dates and times
    • Reserve facilities and equipment
    • Establish registration fee structure in accordance with fee guidelines
    • Arrange food and drinks
    • Recruit additional volunteers
    • Write event descriptions for web site posting
    • Coordinate event promotion with Marketing and Communications, and Social Media
    • Manage speaker transportation logistics when required
    • Create name badges and signage for each event
    • On site coordination and facilitation of each event
    • Introduce the event speaker and Triangle UXPA
    • Solicit feedback on the event and ideas for future events (e.g. evaluation)
    • Along with the other event directors, store, keep inventory and replenish the events crate as needed

 Author, or help someone author, a blog posting, after each event, of the subject matter presented

 Be the expert on the Events function of the Membership Management System (Wild Apricot)

Director, Webinars (2 - 3 hours/week)

 Schedule a mix of pre-recorded and live User Interface Engineering (UIE) Webinars; one every month

 Handle event logistics including:

    • Set dates and times
    • Reserve facilities and equipment
    • Establish registration fee structure in accordance with fee guidelines
    • Arrange food and drinks
    • Recruit additional volunteers
    • Write event descriptions for web site posting and weekly broadcast emails
    • Create name badges and signage for each event
    • On site coordination and facilitation of each event

Director, Marketing and Communications (2 hour/week)

 Send out weekly events & announcements broadcast email to all contacts in the Triangle UXPA contact database (usually on Mondays)

 Post open UX jobs on Triangle UXPA Job Board

 Send out special broadcast emails for final event reminders and special announcements

 Publicize Triangle UXPA events beyond our contact list - at universities, through other professional groups, in the local media, etc.

 Be the expert on the Communications function of the Membership Management System (Wild Apricot)

Director, Social Media (2 hour/week)

 Get guest UX experts to post to the Triangle UXPA Blog

 Post regularly on Twitter, Facebook, and LinkedIn on Triangle UXPA events and activities

 Manage other Triangle UXPA social accounts, including Instagram and YouTube

 Maintain Triangle UXPA Blog editorial calendar and coordinate with directors on upcoming blog posts

Treasurer (1 hour/week)

 Establish yearly budget based on projected annual funding

 Manage bank account, fee collections and member refunds

 Manage accounts payable, including payments

 Prepare income/expense reporting, bank balances, expense forecasts and present quarterly to:

    • Triangle UXPA Executive Council
    • Triangle UXPA Advisor Board

 Be the expert on the Financials and Transaction functions for PayPal statements and refunds as well as Wells Fargo online banking system

Director, Memberships & Sponsorships (1 hour /week)

 Define strategies and execute programs for:

    • Engage and grow Triangle UXPA membership
    • Engage and grow Triangle UXPA Sponsorships

 Prepare sponsorship proposals

 Follow-up on Sponsorship renewals

 Handle member and sponsor requests

 Be the expert on the Membership and Sponsorship functions of the Membership Management System (Wild Apricot)

Director, Book Club (1 hour/week)

 Manage the Triangle UXPAs Book Clubs (currently one in Raleigh and one in Durham)

 Coordinate with site leads / hosts to ensure frequent club meetings as well as good attendance

 Handle event logistics including:

    • Set dates and times
    • Find and confirm venue
    • Arrange food and drinks
    • Write event descriptions for web site posting and weekly broadcast emails
    • On site coordination and facilitation of each event

 Create a blog posting, after each major book club meeting

 Use Meetup.com and the Events function of the Membership Management System (Wild Apricot) to post meeting information

Director, Student Members (1 hour/week)

 Be the liaison between the Triangle UXPA and local universities (e.g. UNC Chapel Hill and NC State University)

 Coordinate outreach events with local universities

 Coordinate research and teaching projects between local universities and the Triangle UXPA

 Create a blog posting, after each major student member event

Director, Mentorship (1 hour/week)

 Establish the Triangle UXPAs mentorship program

    • Sign up as a mentor
    • Send Welcome emails to mentees with access to mentor list on website
    • Send Welcome emails to mentors detailing website bio and contact information
    • Send UX resources to mentee email list periodically
    • Endorse the program at events

 Coordinate mentorship events with the Director of Community Events

 Create a blog posting, after each major mentorship event

Executive Triangle UXPA Executive Council Office Benefits

  • Best way to build your professional network in the UX community locally and nationally
  • Free one-year Triangle UXPA membership (added on to any term you may have already)
  • Meet industry leaders from the local, national and international UX communitylunch/dinner with speakers in a small group before or after events
  • Help shape the local UX community
  • Continue your own learning, grow as UX professional
  • Build your resume with the leading UX professionals organization recognized around the globe

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