Executive Council Offices : Roles, Responsibilities, and Benefits

President (3 - 4 hours/week)

◈ Triangle UXPA Strategy

• Keep mission current and vital - engage community to determine needs and goals (through whatever methods seem useful… surveys, interviews, task force, etc.)
• Update Triangle UXPA activities as needed to support the mission

◈ Triangle UXPA Chapter and Executive Council Leadership

• Schedule and run quarter Executive Council Meetings (set agenda, ensure decisions get made, clarify projects/actions and get Executive Council Officers to take responsibility and accountability for them)
• Schedule and run special project team meetings as needed
• Monitor progress with projects/actions; follow up with responsible contributors, including:
• Executive Council Officers
• Volunteers
• Advisory Board Members

◈ Triangle UXPA Advisory Board (made up of Triangle UXPA sponsors and academic leaders from NCSU, UNC and/or Duke)

• Schedule and run bi-yearly Advisory Board meetings (set agenda, ensure decisions get made, clarify projects/actions and get Advisory Board Members to take responsibility and accountability for them)
• Present Executive Council progress to Advisory Board for feedback and recommendations
• Handle any concerns/requests from the Advisory Board

Director, Professional Events (2 - 3 hours/week)

◈ Identify 3 to 4 professional workshops to be held during the calendar year to be funded and sponsored by the Triangle UXPA - present workshop options to the Advisory Board for input and feedback

◈ Contact speakers for workshops, lectures and panels and determine costs and availability

◈ Handle event logistics including:

• Set dates and times
• Reserve facilities and equipment
• Establish registration fee structure in accordance with fee guidelines
• Arrange food and drinks
• Recruit additional volunteers
• Write event descriptions for web site posting
• Coordinate event promotion with Marketing and Communications, and Social Media
• Manage speaker transportation logistics when required
• Create name badges and signage for each event
• On site coordination and facilitation of each event
• Introduce the event speaker and Triangle UXPA
• Solicit feedback on the event and ideas for future events (e.g. evaluation)
• Along with the other event directors, store, keep inventory and replenish event supplies as needed

◈ When possible: Author, or help someone author, a blog posting after each event, of the subject matter presented

◈ Be the expert on the Events function of the Membership Management System (Wild Apricot)

Director, Community Events (2 - 3 hours/week)

◈ Identify 7-8 guest lecturers and panels on topics relevant to the UXPA charter to be recruited from the local UX community and held throughout the calendar year

◈ Plan special events, such as speed networking, company tours, conferences etc.

◈ Contact speakers for lectures and panels and determine costs and availability

◈ Handle event logistics including:

• Set dates and times
• Reserve facilities and equipment
• Establish registration fee structure in accordance with fee guidelines
• Arrange food and drinks
• Recruit additional volunteers
• Write event descriptions for web site posting
• Coordinate event promotion with Marketing and Communications, and Social Media
• Manage speaker transportation logistics when required
• Create name badges and signage for each event
• On site coordination and facilitation of each event
• Introduce the event speaker and Triangle UXPA
• Solicit feedback on the event and ideas for future events (e.g. evaluation)
• Along with the other event directors, store, keep inventory and replenish event supplies needed

◈ When possible: Author, or help someone author, a blog posting, after each event, of the subject matter presented

◈ Be the expert on the Events function of the Membership Management System (Wild Apricot)

Director, Webinars (2 - 3 hours/week)

◈ Schedule a mix of pre-recorded and live User Interface Engineering (UIE) Webinars; one every other month

◈ Handle event logistics including:

• Set dates and times
• Reserve facilities and equipment
• Establish registration fee structure in accordance with fee guidelines
• Arrange food and drinks
• Recruit additional volunteers
• Write event descriptions for web site posting and weekly broadcast emails
• Create name badges and signage for each event
• On site coordination and facilitation of each event

Director, Marketing and Communications (2 hour/week)

◈ Send out weekly events & announcements broadcast email to all contacts in the Triangle UXPA contact database (usually on Mondays or Tuesdays)

◈ Post open UX jobs on Triangle UXPA Job Board

◈ Send out special broadcast emails for final event reminders and special announcements

◈ Publicize Triangle UXPA events beyond our contact list - at universities, through other professional groups, in the local media, etc.

◈ Be the expert on the Communications function of the Membership Management System (Wild Apricot)

Director, Social Media (2 hour/week)

◈ Get guest UX experts to post to the Triangle UXPA Blog

◈ Post regularly on Twitter, Facebook, Snapchat, LinkedIn, and Instagram on Triangle UXPA events and activities

◈ Manage other Triangle UXPA social accounts, including Instagram and YouTube

◈ Maintain Triangle UXPA Blog including coordinating upcoming blog posts

Treasurer (1 hour/week)

◈ Establish yearly budget based on projected annual funding

◈ Manage bank account, fee collections and member refunds

◈ Manage accounts payable, including payments

◈ Prepare income/expense reporting, bank balances, expense forecasts and present quarterly to:

• Triangle UXPA Executive Council
• Triangle UXPA Advisory Board

◈ Be the expert on the Financials and Transaction functions for PayPal statements and refunds as well as Wells Fargo online banking system

Director, Memberships & Sponsorships (1 hour /week)

◈ Define strategies and execute programs for:

• Engage and grow Triangle UXPA membership
• Engage and grow Triangle UXPA Sponsorships

◈ Prepare sponsorship proposals

◈ Follow-up on Sponsorship renewals

◈ Handle member and sponsor requests

◈ Be the expert on the Membership and Sponsorship functions of the Membership Management System (Wild Apricot)

Director, Book Club (1 hour/week)

◈ Manage the Triangle UXPA’s Book Clubs (currently one in Raleigh and one in Durham)

◈ Coordinate with site leads / hosts to ensure regular club meetings as well as good attendance

◈ Handle event logistics including:

• Set dates and times
• Find and confirm venue
• Arrange food and drinks
• Write event descriptions for web site and Meetup posting, and weekly broadcast emails
• On site coordination and facilitation of each event

◈ Create a blog posting, after each major book club meeting

◈ Use Meetup.com and the Events function of the Membership Management System (Wild Apricot) to post meeting information

Director, Student and Transitional Designers (1 hour/week)

◈ Be the liaison between the Triangle UXPA and local universities (e.g. UNC Chapel Hill and NC State University)

◈ Coordinate outreach events with local universities

◈ Coordinate research and teaching projects between local universities and the Triangle UXPA

◈ Coordinate portfolio reviews for student and professionals wishing to transition to UX roles

Executive Triangle UXPA Executive Council Office Benefits

• Best way to build your professional network in the UX community locally and nationally
  
• Free one-year Triangle UXPA membership (added on to any term you may have already)
  
• Meet industry leaders from the local, national, and international UX community before or after events
  
• Help shape the local UX community
  
• Continue your own learning, grow as UX professional
  
• Build your resume with the leading UX professionals organization recognized around the globe